Inspire Technologies gives Dallas–Fort Worth HVAC companies an AI receptionist that answers your existing business number after hours and when you’re busy. It asks what the system is doing, books the service call on your calendar, routes urgent no-cooling and no-heat calls straight to you, and texts back anyone who hangs up. It comes with our Front Desk package, and you can try it free for 15 days.
HVAC demand in North Texas follows the weather. A July heat wave or a hard January freeze can fill a week of your schedule in a single afternoon, and those are the same days your techs are in attics, on rooftops and under houses. The office line rings while your dispatcher is already on another call, and after hours it rolls to voicemail.
A homeowner sitting in an 88-degree living room often won’t leave a message and wait. They call the next company on Google. On a busy day, one missed call isn’t just one lost repair. It can be the customer who would have replaced their system with you next year and signed up for a maintenance plan after that.
Say a homeowner in Lewisville calls because the upstairs unit is blowing warm air. The AI receptionist picks up on your number, asks for the address, what the system is doing and how long it’s been out, and checks your calendar.
If your rules say an after-hours no-cooling call goes to the on-call tech, it routes the call straight to that person. If your rules say it can wait for morning, it books the first open slot. Either way, the caller’s details are saved in your CRM, so whoever opens the schedule at 7 a.m. already knows the job.
You decide what counts as urgent, and you can change it when the season changes. A typical HVAC setup looks like this:
Anyone who hangs up before the call connects gets a text back from your business, so they hear from you before they dial the next company.
The weeks between heat waves are when a maintenance plan pays for itself. The website chatbot, included in every package, answers questions like “Do you service my area?” and “Can I book a tune-up?” at any hour, using only the information you approve. Then it puts the visit on your calendar.
Maintenance requests that come in through your website at night don’t sit in an inbox until Monday. They show up on the schedule.
A new system is a big purchase, and homeowners often get more than one quote. When an estimate goes out and the homeowner goes quiet, follow-up keeps your quote in front of them. Once the job is done, automated review requests on Autopilot ask every customer the same way, with the same Google review link.
When someone in Flower Mound or Grapevine searches “AC repair near me”, Google Maps decides who shows up. Every package includes Google Business Profile optimization and citations, and Front Desk adds Google Maps optimization and local schema. We don’t sell rankings. We do the local work and report what we see.
The AI receptionist comes with Front Desk ($2,500/month) and Autopilot ($4,000/month). Booked ($1,500/month) covers the website, CRM and calendar booking, missed-call text-back, the after-hours website chatbot and starter local SEO. There’s no setup fee, every package has a 3-month minimum, and every package starts with a 15-day free trial.
If your office still answers most calls in person, Booked gives you a website, booking and text-back to start. If calls are slipping through on busy days or after hours, Front Desk adds the AI receptionist.
We also answer calls for plumbing companies and electricians. See all industries we serve.
Yes, using rules you set. It asks the questions you approve, such as what the system is doing and how long it’s been out. Then it routes urgent no-cooling or no-heat calls straight to you or your on-call tech and books routine repairs and tune-ups on your calendar.
No. The AI receptionist answers your existing business number after hours and when you’re busy.
Every package includes missed-call text-back, so anyone who hangs up gets a text from your business and hears from you before they call the next company.
Front Desk ($2,500/month) and Autopilot ($4,000/month). Booked ($1,500/month) includes the website chatbot, calendar booking and missed-call text-back. There’s no setup fee and a 3-month minimum.
Yes. Every package starts with a 15-day free trial, so you can see how it handles your own customers’ calls first.
Start a 15-day free trial and hear how your own customers’ calls get answered and booked. No setup fee.
What we do
Built for DFW home-service pros and small law firms. Pick the pieces you need, or let us run them together inside your monthly package.
Many of these are included in our monthly packages. Add-ons such as ad management are quoted separately. See packages
